Improve the comfort of your work with professional support

Virtual Assistant Wrocław

Do you want to develop your company, but your current duties take up too much time? Hand them over to an experienced and competent virtual assistant. Thanks to such support, you will be able to implement important activities for your company. Focus on strategic decisions and delegate time-consuming tasks to trustworthy people.

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Remote support for your business

Who is a Virtual Assistant?

The scope of responsibilities of a virtual assistant does not differ from that of a traditional assistant, but what sets them apart is that they perform their work remotely. However, this does not mean that they are any less efficient. With their competencies and skills, they engage when needed. They are experienced and specialized in comprehensive assistance and customer service. They can be well-organized to deliver their work effectively at a high standard within the required timeframe.

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Who uses the services of a virtual assistant?

Remote collaboration has become a common form for individuals who want to operate more efficiently and optimize processes in their businesses. A virtual assistant fits perfectly into such a task management model. Who benefits from their support?

Owners of micro-enterprises, small, and medium-sized companies.
Freelancers.
Foreign companies locating their teams in Poland.
Project teams.
Individuals aiming to accelerate the growth of their businesses.
People who value efficient and flexible collaboration.
Busy individuals willing to delegate tasks externally to gain time for other activities or passions.

What will you gain by choosing a virtual assistant from Idea Place?

A comprehensive approach to your tasks

Flexible cooperation

At Idea Place, we are at your disposal. You decide when you want to take advantage of the assistant support. We adapt to the style of business you prefer.

Short implementation time of delegated tasks

Your tasks have a high priority for us. You can count on our commitment and professionalism in areas important to you, especially those where timeliness is required.

Guarantee of availability and a convenient form of contact

By choosing a subscription in Idea Place, you get a dedicated virtual assistant you can rely on in various topics. You choose the form of contact that will be best for you (video calls, telephone, e-mail or meetings at Idea Place headquarters).

Be productive, not busy

Check how we work for our clients

Virtual assistant from Idea Place – what makes us different?

Highly personalized service

You run a company, and this requires action on many levels. We adjust the scope of the service to your needs, because we know that effective solutions must be tailored to a specific business.

Commitment and many years of experience

Virtual assistant not only carries out tasks, but also shares her knowledge and experience. We go beyond the frames and get involved in your business.

Openness to challenges

Both large and small topics can be crucial to your business. We will support you in any non-standard topic because we like challenges.

High quality of service

Your virtual assistant becomes a member of your team that you can trust. You gain a person who approaches his duties reliably and professionally.

Discover the wide range of our activities

What will the virtual assistant support you with?

assistant activities

taking care of the company’s calendar
organization of meetings and business trips
preparation of notes, presentations and summaries
contact with business partners

administrative activities

coordination of activities related to running a company
virtual secretariat (e-mail management, document and correspondence management, making orders)
handling invoices
organizing events

design activities

extensive research in industry topics
preparation of drafts and plans
the first stage of recruiting new employees (editing the content of advertisements, publishing advertisements, initial verification of candidates)

representation activities

support especially for foreign entities
company representation on the basis of a power of attorney or a proxy

DISCOVER THE OFFER OF A VIRTUAL ASSISTANT AT IDEA PLACE

Virtual Assistant Wrocław – price list

Do you want to start an assistant cooperation with Idea Place? Choose the package that works best for your business. The time to use the package is 1 month.

SMALL package

550 PLN net

5 hours 110 pln/h*

Expiry date:
One month from purchase

For whom?
For those seeking support in repetitive tasks.

Ask for contact

MEDIUM package

1000 PLN net

10 hours 100 pln/h*

Expiry date:
One month from purchase

For whom?
For those seeking support in repetitive tasks.

Ask for contact

LARGE package

1800 PLN net

20 hours 90 pln/h*

Expiry date:
One month from purchase

For whom?
For those demanding and prepared to delegate critical company responsibilities.

Ask for contact

* Net prices, which do not include 23% TAX

AGREEMENT WITHOUT LIABILITY

You decide when and what package you want to implement. Let’s talk about it.

Let’s talk, what we can do for you

How to start an assistant cooperation with IdeaPlace?

As a business owner, you want to focus primarily on tasks that bring you profit. However, everyday life can draw you into a whirlwind of obligations that are not necessarily key for the company. How to change it? Delegate tasks that require regularity and repetition to an effective assistant. Learn step by step how to start working with Idea Place.

1 Tell us about your needs

Let’s meet and talk. It will be a good opportunity to get to know your business needs. For our team, each company is unique, which is why we are characterized by an individual approach.

2 Let’s establish the best plan

At this stage, we define the details of the cooperation. We will ask you to present the tasks that you want to delegate to the virtual assistant. If the packages we offer are not adapted to your style of work, we will prepare the one that will suit you.

3 Let us prove ourselves

Entrust our assistant with the first tasks and see that Idea Place is a partner you can trust in many fields and delegate even the most demanding tasks.

What do others think about us?

Our clients

We have already gained the trust of 1500 clients from all over the world. We take care of long-term, partnership-based relationships and always strive to tailor our services to the needs of our clients’ businesses and employees.

Be our client

By delegating, you are closer to achieving the goal

More about this service

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What is worth knowing about the VIRTUAL ASSISTANT

Frequently Asked Questions

Have we inspired you to work in an interesting place? If you want to know more details about virtual assistant in Wrocław, check what we answer to the most frequently asked questions. Didn’t find the answer to your question? Contact our employees directly.

Is using a virtual assistant profitable?

Delegating tasks is an investment with a long-term rate of return. A large part of tasks could certainly be performed by our clients personally, but they are aware that delegating tasks is profitable for them in the long run. Especially since these are activities that they most often do not like to perform or believe that entrusting it to another person will result in new ideas. As a consequence, they carry out tasks that are important from the point of view of the company’s development, and are not stuck in the “trifles” that are burdensome for them. Of course, it takes time to explain something, but it is a one-time operation. We recommend preparing procedures that will help in delegating tasks for the future and will be an investment for years.

How can a virtual assistant help me?

The role of a virtual assistant is to relieve you in broadly understood administrative tasks by transferring the dimension of the existing office to the remotely managed e-office zone, support in assistant activities necessary to carry out your business matters, but also a project activity that results from the development needs of your company.

What specific tasks can I entrust to a virtual assistant?

Virtual assistant is your personal support working remotely. Therefore, you can entrust it with each task after prior introduction, providing the necessary information or data. You can find examples of specific activities within the respective scopes.

How is the support area determined?

We arrange an individual conversation with each client, which is a free consultation. During it, we will learn about your needs related to the delegation of tasks, adjusting the scope of support to specific needs. Establishing the main tasks allows us to start cooperation, which is dynamically expanded with new, additional tasks along with the client’s expectations. Our support is based on flexibility and maintaining the idea of personal support, but in a remote dimension. Therefore, a virtual assistant with her duties follows the developments in your company, thus guaranteeing great comfort and readiness to quickly adapt.

Can I have a free consultation first?

Yes, we offer a free 30-minute consultation to every person interested in our offer, who would like to learn more about the idea of virtual assistant support. We offer a phone call or an online meeting on the selected communicator.

Do I have to sign a contract for the service?

Yes, we sign a contract for services due to the desire to ensure comfort in the discussed principles of cooperation, including the protection of personal data, confidentiality and transfer of copyrights.

Can I read the contract?

Getting acquainted with the contract template is possible after the first interview devoted to discussing your needs and adjusting our scope of support.

What subscriptions do you offer?

We offer three hourly subscriptions: 
a) 5 hours 
b) 10 hours 
c) 20 hours. 
Each package is valid for one month.

Do I always have to choose the same subscription?

No, it’s up to you to decide which subscription is most optimal for you for the next month.

What if the subscription is over and there still are tasks to be done? Is the fee charged automatically?

Your assistant supervises the condition of your package being in constant contact with you. In a situation where the package expires and there are still tasks to be performed, she informs you about it, wanting to select the next package, thanks to which she will be able to complete the task.

How does the start of cooperation with a Virtual Assistant look like?

After signing the contract and paying for the selected package, you will be assigned a Virtual Assistant who will arrange a phone call or videoconference with you. During the conversation, you will determine the rules of cooperation, the scope of tasks you want to delegate to us, the method of communication and assigning tasks. e-mail confirmation of the established rules. 
The time devoted to the organizational interview is not deducted from the package you purchased. We want to get to know you and your company as best as possible, because it will allow us to improve our cooperation and establish its rules.

Will I only work with one Virtual Assistant?

Yes, a specific assistant will be at your disposal to act as your personal support. Together with your assistant, you will discuss the tasks each time and she will be responsible for their diligent implementation. You will be in constant contact to maintain the most effective level of communication.

How will I communicate with my Virtual Assistant?

We offer contact by phone, e-mail, video or using a dedicated project management program. We individually determine the method of communication that is most appropriate to your preferences or a specific type of task.

What hours and days can I count on contact with the Virtual Assistant?

We are at your disposal from Monday to Friday, 9:00 a.m. to 5:00 p.m.

What is a virtual secretary / online secretary?

Online secretariat, also known as a virtual secretary, is a service provided by Idea Place in Wrocław. It involves outsourcing and remotely managing administrative and organizational tasks traditionally performed by an in-office secretary. As a result, entrepreneurs and businesses can benefit from professional assistance without the need to hire a permanent employee. Virtual assistants often utilize advanced technological and communication tools to efficiently carry out their tasks.

Remote assistant – is it worth using the service?

A remote secretary allows you to save time and costs on recruitment and employee training. Virtual assistants are flexible and can adapt to changing business needs. They provide professional customer service and enable a focus on core business tasks. This solution promotes efficiency and convenience, especially for entrepreneurs and companies that require administrative support without the need to hire a permanent employee.

How to prepare for a conversation with the Virtual Assistant?

A virtual assistant provides significant support in daily tasks and demanding projects. However, before you gain a partner who will take over some responsibilities, you should prepare well for the first meeting. Firstly, carefully analyze your needs and consider which tasks are worth delegating. Your calendar is filled to the brim with obligations every day. Surely, among them, there are tasks you dislike or don’t want to do, or they are very time-consuming. Make a list with specific examples that you will present to the virtual assistant during the consultation.

Do you know exactly how much time repetitive tasks take up each day? It’s worth checking to improve time management and assess how much support you need from a virtual assistant. A good exercise is to measure your work time in detail for a few days using available tools or applications. Then, you will find out how much attention each task truly requires. This will also be valuable information for the remote assistant and help estimate how deeply she should engage in your company’s work.

Proper preparation for the conversation with a virtual assistant is crucial. When specific needs are presented, the virtual assistant can verify if her competencies and skills are at an appropriate level to support your business.

First meeting with the Virtual Assistant – what is worth specifying?

At Idea Place, for clients interested in the virtual assistant service, we offer a free 30-minute consultation. This meeting takes place in a convenient form for the client – we propose a phone call, online meeting, or a visit to our headquarters. Above all, it is an opportunity to get to know each other and discuss the form and scope of potential cooperation.

We aim to understand the specifics of your business to tailor the availability of the virtual assistant and the areas in which she will operate for your company. Some tasks are continuous and regular, while others may arise suddenly and require prompt execution. In each of these cases, it is essential to determine how they will be handled. Equally important is establishing the mode of communication and which communication tools you will use when collaborating on tasks and projects. Your company probably has certain tools that the virtual assistant should also become familiar with. This way, joining the established processes in the company will be much easier for her.

Virtual Assistant – why is it a good partner for your business?

Good work organization, timely task execution, and a willingness to take on challenges – these are just some of the qualities that define a professional assistant. It should also be a trustworthy person. The tasks entrusted to them may require confidentiality, for example. This is precisely the approach and professional support you will find at Idea Place. If you want to gain a partner who will lighten your workload and engage in company tasks, let’s discuss it during a free consultation and talk about your business needs.